Date Written:  August 13, 2024

Location:    Flexible/ Remote, Full-time        Department: Scientific/Research/Clinical

Reports to: Director, Research Engagement & Education

Wage Category: Non-Exempt

The Children’s Tumor Foundation (CTF) is a non-profit organization dedicated to improving the health and well-being of individuals and families affected by neurofibromatosis (NF), including NF1, NF2 -related schwannomatosis and non-NF2-related schwannomatosis.

GENERAL SUMMARY

The Scientific Project Coordinator,  provides cross-functional process improvement and project management support to the CTF Science Team and its programs (which include communications and education targeting patient, clinical and scientific research audiences). This position is a key member of the Science Team, reporting to the Director of Research Engagement and Education, and collaborates with high visibility across working groups on the overall Science Team, as well as across other departments, including marketing and communications, fundraising, finance and operations.

This position contributes to the growth of the Foundation through the development, integration, and enhancement of project and process management best practices, as well as provides extensive support for two major science events, the patient-facing NF Summit and the science/medical professional NF Conference.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Project Manager

• Oversee and implement process development or process improvement for the Science Team as overseen by the Director, Research Engagement and Education.

• Serve as project manager for key Science Team initiatives as assigned.

• Leverage project management software (Asana) to drive Science Team projects to completion with attention to deadlines, workflows, transparency, and budget tracking,  as well as clear responsibilities and accountabilities for key stakeholders (within the Science Team and across the Foundation).

• Collaborate with other Science Team members on assigned projects.

• Engage cross-functionally with key Foundation stakeholders to align personnel resources with appropriate projects and deliverables.

Team Administrative Support

• Provide administrative support in the planning and execution of event logistics for Science Team educational programs, including customer service, material coordination, and stakeholder (attendee, speaker, partner) communications.

• Support the Science Team administrative needs, including meeting scheduling, note taking, shared inbox management, etc.

• Additional duties as required.

MINIMUM QUALIFICATIONS

• Bachelor degree in healthcare, project management, business administration or other relevant discipline and 1- 3 years relevant experience preferred.

• Experience with productivity tools for project and communications management (eg Asana, Basecamp, Trello, Slack, etc).

• Strong organizational skills are needed, which reflect the ability to manage and prioritize multiple tasks seamlessly with precise attention to detail.

• Creative and analytical thinker with strong problem solving skills.

• Experience with event planning, remote work, cross-functional teams or non-for-profits is a plus.

• Demonstration of professionalism and positivity.

• Collaborative spirit and teamwork will be central to success in this role.

• Exceptional communication skills, including verbal, written, and email correspondence; audiences to include external stakeholders both patients/caregivers and KOLs/executives.

• Demonstrated ability to meet deadlines, handle and prioritize multiple simultaneous projects, and manage laterally and upwards.

• Demonstrated flexibility and willingness to independently navigate areas of unfamiliarity.

• Discretion in working with confidential information, as needed.

Working Conditions, Equipment Used, and Special Information

Must have unimpeachable integrity and trustworthiness and possess remarkable tact, discretion, and professionalism.  Verbal and written communication skills will be used daily.  Maintains effectiveness under pressure.  Ability to lift 25 lbs.  Flexible for overnight business travel.  Flexible to work evenings and weekends as needed.

Equal Employment Opportunity

CTF and Insperity provide equal employment opportunities to all employees and applicants in all Foundation facilities without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, (or related medical conditions, including, but not limited to lactation), physical disability, mental and intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer-related or HIV/AIDS-related), genetic information, or sexual orientation under applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Please send resumes to Jennifer Ching, Human Resources Director at Jching@ctf.org.

Department: Development
Reports to: Senior Director, Development
Location: Remote

Summary: Responsible for managing and implementing Shine A Light NF Walks in communities nationally to achieve and exceed revenue goals in support of CTF’s mission.

Responsibilities

Implement organizational best practices with regard to recruiting and managing high level volunteers, active team management, sponsorship, expense and fiscal controls, marketing/promotions, logistics and risk management resulting in revenue growth and achievement of Shine A Light NF Walk budget goal.

Provide input into the development of a strategic plan for the fundraising campaign(s), including: reviewing, creating/enhancing and implementing best practices for achieving fundraising goals; budget recommendations; active team management; volunteer engagement; event planning; marketing/communications; and timelines.

Manage and own annual budget for assigned Shine A Light NF Walk.

Evaluate the effectiveness of the ongoing Walk events, including: fundraising efficiency (cost/expense), community engagement, event satisfaction, overall success of the event, and suggest improvements.

Ensure overall Development revenue goal is attained by collaborating with Donor Relations and Volunteer Engagement staff to identify, recruit, cultivate and steward volunteers, fundraising participants, and donors through the Shine A Light Walks.
Develop positive volunteer interactions through recruitment and mentoring, and provide comprehensive support for Walk Directors and participants to develop and achieve personal fundraising plans, while focusing on the mission of CTF.

Collaborate with local volunteers to identify and network with corporations, community groups, schools, and key donors to engage their support of CTF fundraising campaigns.

Ensure an Event Day plan is in place with Walk Key Volunteers, including: overseeing registration, cash handling, venue set up,  and the implementation of the Walk program and activities to ensure satisfaction of participants and resolution of problems.

Partner with the Senior Director of Development on the development and implementation of a comprehensive incentives strategy, including participant communications plan and fulfillment.

Maintain communications timeline and ensure website calendar of events is current.

Maintain a working knowledge of CTF’s mission and the capability to educate others on our goals, in order to promote fundraising, research, and patient initiatives.

Perform other duties as assigned.

Education and Experience

Bachelor’s degree required preferably in Business, Nonprofit Management or related subject.

Minimum of 4 years experience with national nonprofit event-based peer to peer fundraising or managing a portfolio of $800,000 or more.

Minimum 4 years experience managing leadership volunteers and committees.

Position Requirements

Excellent oral and written communication skills.

Enthusiastic, self-motivated, resourceful and committed to excellence.

Experience giving presentations to multiple audiences.

Demonstrated knowledge and use of digital,  social media & emerging online channels.

Capable of balancing multiple priorities effectively and meeting deadlines.

Highly organized with strong attention to detail.

Customer service driven approach.

Demonstrates the ability to learn new systems, processes, and ways of working in a fast-paced, dynamic, team-based environment.

Knowledge of Google Workspace, Salesforce and Classy.

Physical Demands & Work Environment

Required to attend Walk events and work evenings and weekends as needed.

Extensive travel required.

Light lifting and some physical activity may be required.

Equal Employment Opportunity

CTF and Insperity provide equal employment opportunities to all employees and applicants in all Foundation facilities without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, (or related medical conditions, including, but not limited to lactation), physical disability, mental and/or intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Apply
Please send your resume to Jennifer Ching, Director of Human Resources  at  jching@ctf.org.